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    STEP I: Program Viability

    The purpose of the Program Viability form is to:

    Assist the Office of Global Safety & Security (GSS) in determining the viability of the proposed program from a health, safety & security perspective BEFORE signing contracts or accepting student applicants.

    Though the Program Viability form can be completed anytime during the program planning process, program organizers should submit the plan after gathering most of the program details but no later than 90 days prior to program start date.

    Before you invest too much time and effort, consider discussing your program ideas with your school/college/unit’s International Travel Designee to determine if there is a program approval process and/or timeline for creating new programs. The Office of Global Safety & Security (GSS) staff are also available to provide feedback early in the development process.

    Instructions to Complete the Form 

    Complete the questions to the best of your ability. The GSS team understands that you may not have all of the program details at your current stage of planning. You will be able to return to the form during Step 2: Contingency Planning and finalize the details.

    Once all questions are complete, click on 'Submit.' You will receive a confirmation email containing a link to the form and your responses.
    SECTION I: Program/Trip Information
    1. Trip Leaders' Details
    • You must provide at least one Trip Leader 's information during Step 1: Program Viability.
    • If not provided during Step 1, provide the 2nd Trip Leaders' information during Step 2.
    2.  What are the proposed dates (e.g., 01/03/2026 – 01/10/2026) of the program? If this program will operate multiple times in the same academic year, input those dates in the bottom box.
     
    Start Date
    Start Date
    End Date
    End Date
    3. Destination Information
    List all cities, states/provinces (where applicable), and countries in the proposed trip.
    4.  Requirements to Enter your Destination Country/s
    Aside from a valid passport, what are the requirements, if any, needed to enter your destination country/s? Requirements could include: 
    • A specific type of visa, depending on
      • Nature/Duration of visit and/or
      • Citizenship of traveler
    For example: If you are a US citizen traveling to Australia for less than 90 days, you need to secure an Electronic Travel Authority (ETA); but if you are from Albania, you must secure a Visitor’s Visa (subclass 600) to enter Australia. 

    Resources:
    5. State Department Travel Advisory Level

    LMU prohibits student travel to: 

    • Countries with a U.S. Department of State Risk Level 3 or 4 

    • Center for Disease Control Level 3 

    • OFAC-sanctioned countries 

    • Countries not covered by our international travel insurance 

    Please check this link and enter the State Department Advisory Level(s) in the box provided for each location. Separate locations by a semi-colon (e.g., Madrid, Spain 2; Barcelona, Spain 2; Rome, Italy 2).

    6. Center for Disease Control Travel Notices
    7. Language Barriers
    8. Vaccine Requirements or Recommendations

    Section II: Program and On-Site Support Details

    9. Type of Program
    Select the option that most closely aligns with the trip you are designing.
    Select the option that most closely aligns with the trip you are designing.
    10. In-Country Partner/Provider
    11. On-site Support Resources 
    12. Previous experience with program details and/or countries visited.
    13. Trip Leaders' Experience
    14. Housing Accommodations - Details 
    15. Housing Accommodations

    To the best of your knowledge, describe how the Trip Leaders and accommodations will support students with the following needs. Include any known limitations or concerns regarding the lodging’s ability to provide appropriate accommodations:

    • Medical needs or conditions
    • Mental health needs or concerns
    • Disabilities or accessibility needs, including mobility, visual, hearing, or other accommodations
    • Special dietary needs or preferences, if meals are included in the lodging or program

      To the best of your knowledge, describe how the Trip Leaders and accommodations will support students with the following needs. Include any known limitations or concerns regarding the lodging’s ability to provide appropriate accommodations:

      • Medical needs or conditions
      • Mental health needs or concerns
      • Disabilities or accessibility needs, including mobility, visual, hearing, or other accommodations
      • Special dietary needs or preferences, if meals are included in the lodging or program
        16. Communications Infrastructure 
        17. Emergency on-site contact person/s and number/s 
        18. Safety Pak Supplies

        Select all first aid supplies needed for your trip. You may select as many items as necessary. The selected supplies will be available 7-10 days prior to departure in VDA 130 (Study Abroad office).

        Select all first aid supplies needed for your trip. You may select as many items as necessary. The selected supplies will be available 7-10 days prior to departure in VDA 130 (Study Abroad office).

        19. Transportation 
        SECTION III: Risk Identification
        20. Transportation - Risk Identification
        21. Health - Risk Identification
        22. Personal Identity & Human Rights Concerns - Risk Identification
        23. Personal Safety - Risk Identification
        24. Natural Disasters and Environmental Risks - Risk Identification
        25. Political Unrest - Risk Identification
        26. Risky Activities - Risk Identification

        You have completed the form. Once you click “Submit,” you will receive an email with a link to a Box folder where you can upload your itinerary and other supporting documents (e.g., hotel list).

        • In Step I: Program Viability, your itinerary may be a draft.
        • In Step 2 – Contingency Planning, you must upload a final itinerary and Travelers’ List.
        • If your Travelers’ List is already available, you may upload it using this template.